Package A
On-the-day Event Coordination
This service is done when the Clients have already signed contracts with various suppliers/vendors, but would like someone else to keep an eye on every detail of the event and to make sure that everything will run smoothly.
Details
• Pre-event meetings with the Client three months before the wedding.
• Recommend professional and dependable suppliers/vendors that best suit the couple's needs and budget.
• Assist couple in confirming details, services, and final agreements with wedding suppliers (banquet manager, florist/event stylist, photographer. videographer, cake designer, musicians/band/strings/sound system, gown designer, stationer etc.)
• Assist in negotiation and reviewing service contracts of previously booked suppliers
• Require the client to turn over all final contracts signed by them for confirmation, review and follow ups.
• Coordinate with the client and the vendors on the details of the arrangement, layout, set-up(floral arrangements for couple's table, VIP tables, guest tables, cake table, registration and gift table, musicians/band setup, AVP set up, dance floor and food table set up).
• Orientation of specific roles of the entourage and other participants for church/reception. Wedding rehearsals are optional and must be scheduled in advance.
• Payment management (monitor and schedule payments for suppliers)
• Guest management, floor plan layout, and seating arrangements
• Suggest creative crafts or accents on reception venue for a more memorable look
• Assistance in conceptualizing and organizing the whole reception program
• Assist in preparing technical scripts, emcee's script, and wedding program for the reception
• Provide timelines for reception program
• Provide Checklist for the couple to use as guide list on things they need to endorse to coordinators and items they need to prepare and bring for the church reception on the day of the event
• Assist in the selection of music of the ceremony and reception
• Over all management of the wedding ceremony and reception
• Help organize ceremony and reception materials (e.g. gifts for principal sponsors, entourage, offertory materials, missalettes, souvenirs, etc.)
• Coordinate with church for seating arrangements of principal sponsors and entourage, missalette, and songs in coordination with the officiating celebrant and church musicians
• Attend to the bride and grooms needs before the ceremony
• Supervision of the venue set-up (Church and Reception)
• Briefing with emcee and other people who will play an important role in the program
• Guest Registration
• Assistance in giving souvenirs, special gifts, and/or other items
• R.S.V.P. Premium is optional (additional P 1,500.00)
Staffing on the event day to ensure smooth flow of the wedding ceremony and reception:
- Event Manager - Assistant Event Manager - 3 to 4 Event Assistants (depending on the number of guests)
Package B
Full Coordination
Details
• Assist in determining and planning the budget and help manage to stay within the budget.
• Conceptualize the theme of the event as visualized by the client.
• Assist in finding the perfect location: Church or Ceremony Venue, Reception Venue and/ or Caterer
• Refer, accompany and set-up appointment with various pre-screened Vendors: Wedding Gowns; Caterer, Printer, Florist, Cakes, Photographer, Videographers, Bridal Car, Sound System and other bridal needs to the last details.
• Assist in negotiations and reviewing contracts with vendors.
• Assist in reviewing wordings, and addressing of invitations and sourcing of calligrapher.
• Assist in composing and selecting readings for the ceremony, missalettes or wedding program.
• Assist in dialoguing with venue manager and caterer for room layout plans, seating and place cards arrangements floral arrangements, table set-up, musicians, stage, microphone, audio-visual, dance floor.
• Assist in selection of music for the ceremony, reception and dinner.
• Recommend and source out gifts for the principal sponsors and bridal entourage
• Plan and coordinate Wedding Rehearsal and Despedida de Soltera for the bride or both.
• Coordinate and confirm with all the vendors chosen in reviewing details of arrangements.
• Instruct all attendants of their duties during the ceremony and reception
• Assist in conceptualizing Wedding reception program and preparing the wedding day Calendar.
• With R.S.V.P Premium and Wedding Rehearsal
• ON THE DAY EVENT COORDINATION IS APPLIED.
TERMS OF PAYMENT
• 50% Downpayment upon signing of the contract (non-refundable), 50% 1 week before the wedding day (for checks: please allow five working days clearing from the bank, for provincial checks: please allow 2 weeks clearing from the bank)
• Turnover shall start 1 month before the wedding day
• Food and beverages are excluded from the package fee. Client shall provide the 2 full meals (lunch and dinner) for our team on the wedding day itself (number of coordinators depends on the total number of guests)
• Outside Metro Manila weddings : additional rate of P 5,000.00
• Cancellation Policy : Should the client change date of event, they may still avail of services from us as long as chosen date is still free.
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